The Office Manager that will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency, and safety. 

The Office Manager is responsible for streamlining administrative tasks, payroll, general bookkeeping, coordinating some travel reservations and maintaining records.

The successful office manager is an energetic professional who does not mind wearing multiple hats. Experienced in overseeing a wide range of administrative duties and support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting a mid-sized service company. 

We are looking for the right attitude as much as we are the skillsets.

Office Manager Responsibilities:

• Point person for office maintenance, mailing, supplies, and bills.

• Organize office operations and procedures.

• Coordinate with IT support on all office equipment

• Maintain relationships with vendors, customers and service providers as needed ensuring that all items are invoiced and paid on time.

• Provide general phone support as needed.

• Maintain record retention, record disposal, retrieval, and filing.

• Perform special projects and keep the management properly informed as needed.

• Remain updated on technical and professional knowledge of the systems used in the business, policies, and procedures of clients and vendors.

• Responsible for accounts receivable billing and management

• Responsible for accounts payable management

• Responsible for proper payroll tracking and Disbursements. 

• Update QuickBooks records and data entry to ensure that accurate accounting is maintained.

• Ensure security, integrity, and confidentiality of data.

• Prepare accounting reports as needed and coordinate with the outside accountants. 

• Maintain a safe, secure, and pleasant work environment. 

Office Manager Requirements:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)

• Knowledge of general accounting practices, payroll processing and QuickBooks

• Strong organizational and planning skills

• Proven office management, administrative, or assistant experience

• Excellent time management skills and ability to multitask.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills